Late Add Policy for Online Students (adopted by Mission College on 11-01-08)

          Up to the day before a class’s census date, a closed distance education class can be added based upon the student’s request and the instructor’s permission.

·         The request and permission can be done through an e-mail exchange between the student and the faculty member and will not require the completion of a hard-copy, signed add card.

·         The student will initiate the request to add the closed, distance education, class by sending an e-mail to the instructor. The request will include the students ID number, date of birth, the semester (or term) when the course is being offered, the course name and section number.

·         If the instructor grants the student permission to add the closed distance education course, the instructor will respond to the students e-mail, indicating that the student can add the class. The instructor will also copy the Admissions and Records Director (or designee) and the Vice President of Academic Affairs (or designee).

·         Once the Admissions and Records Office  receives the  copy of the instructor’s e-mail, granting the student permission to add the course, the Admissions and Records Office will verify that the students e-mail address on the e-mail request to the add the class is the same e-mail address in the student’s record in DEC.

·         If the e-mail address of the student requesting the add is the same e-mail address in the student’s record in DEC, the Admissions and Records Office will add the student into the section and retain a printed copy of the e-mail to verify that the student requested the add and that the instructor granted permission. No additional copies of information will be required.

·         If the e-mail address on the student’s request does not match the e-mail address on the DEC, the Admissions and Records Office will reply to the e-mail notifying the student that his or her e-mail does not match the e-mail address and that the add cannot be processed until the e-mail address in the student system is corrected. The e-mail will also instruct the student on how to change his or her e-mail in the student system.

·         After the census day of the class, e-mailed permissions to add courses will not be accepted from instructor because, in order to add students after the census, the instructor is required to certify as to whether the student was enrolled prior to census and this certification currently requires a wet signature.

·         The Vice President of Academic Affairs will notify all faculty members as to who should be copied on the permission e-mailed to the student.