Minutes

Minutes of 3-26-09

present: Alma Johnson-Hawkins, David Jordan, Said Pazirandeh, Myriam Mekelburg

absent: Vilma Bernal, Gina Ladinsky

start: 10:30 am - adjourn: 12 noon

1. Discussed list of certificated faculty - and grandfathering of non-certificated faculty

David will forward over to Paul the faculty who currently are teaching online who will be "grandfathered" for the purposes of certification, the date they first started teaching, and the course platform they use.  The DE Committee will then post them on its webpage under "list of certificated & grandfathered faculty". The Committee should further discuss the requirement of certification, the grandfather clause, and formalize the motion, and submit it to EPC for review.

2. Discuss Shell Review of exisitng online classes

Said, David and Paul will meet next Weds. 4/01 at 3 pm to review Soc 7,Soc. 24, Psyche 14, English 101, and Library Science 101 course shells since they are complete and ready for review. If these course shells are approved by DE then the approval will be forwarded to Curriculum Committee by April 27th, and approval by Curriculum will be scheduled for last meeting of the Committee in May, and the classes may be scheduled then for Spring 2010 semester.

3. Discuss traning of Department Chairs in evaluating faculty who teach online

The DE Committee believes that Department Chairs need to be trained in evaluation of their respective online faculty, and plans and procedures for the training will be developed.

4. Discuss use of current forms for evaluation of online faculty

Alma will review the current forms for faculty evaluation and report back to the committee on their use in evaluation of online faculty. Also Alma, David and Said will meet and prepare a letter to online faculty and Department Chairs outlining relevant matters under Article 40 of the contract, online faculty evaluation, and the like, and then bring the letter back to DE for review and comments.

5. Discuss updating of Student Evaluation End of Course Form

Currently we use the Trade Tech form. David will talk to Nick in IT and IT will then convert the form into a form and procedure whereby Department Chairs directly receive the forms. Myriam mentioned the problems with bias in the forms since sometimes only the very disatisfied, or satisfied submit the evalation, and Nick will attempt to resolve this bias programmaticaly. DE needs to also discuss how and if it can require students to submit the evaluation, and incentives.

6. Discuss training & orientation of new online faculty

Faculty who want to teach online need training and mentoring. This would include providing a sample syllabus and model course shell for new faculty, and faculty training.

7. Discuss timelines and deadlines for approval of online courses and Policies

Our new online faculty need to be adivsed of the timelines and deadlines for submission of their online course shells and curriculum to both DE and Curriculum. Said will develop and post timelines and deadlines which are tied into the Curriculum Deadlines (course shells must be approved by DE and Curriculum prior to the last meeting of curriculum in a given semester before it can be scheduled in the galleys. Also DE needs to review and then post all of the relevant policies that might affect online faculty

8. Discuss webpage for DE Committee

Alma requested that the DE webpage be restructured and organized for easier navigation and also to reflect the new content, procedures and policies so that online faculty have a good guide to follow. David will reorgranize the page and DE will review its new "layout" and provide suggestions and comments.

9. Discuss posting of lists of online certificated faculty, and list of approved online courses

The List of online faculty certificated to teach online, along with the approved online courses will be posted on the new updated DE webpage

next meeting: Thursday, 4-16-09 at 10 am - Academic Affairs Office (tentative)